Job Opportunities

ACT - Autism Community Training Society
Receptionist/Administrative Assistant - Job Description

Overall Purpose of the Position
The receptionist/administrative assistant provides administrative and bookkeeping support for ACT Autism Community Training Society, interfaces with the public via phone, email, or in person and is responsible for the workshop registration process. The receptionist/administrative assistant reports to the Executive Director.

The receptionist/administrative assistant must have a criminal record check.

Hours per week: 35 hours, Monday to Friday 8:30 AM to 5:00 PM

Qualifications:

Education and Training

· Completion of Grade 12 supplemented by courses/ advanced skills in Microsoft Word. Skills in Excel
   and Outlook.

Experience
· Minimum of 2 years experience and training in an office environment.
· Minimum of 1 year experience in basic bookkeeping tasks.
· Experience working in a not-for-profit environment an asset.
· Experience in conference/workshop registration an asset.
· Experience in Raisers Edge an asset.

Skills, Knowledge, Abilities Required
· Excellent organizational skills, ability to multi-task, meet deadlines, perform repetitive tasks, and
   accurately handle a heavy volume of public enquiries via telephone, email and fax.
· Excellent command of the English language. Command of a second language an asset.
· Excellent written and verbal skills.
· Ability to understand and effectively carry out oral and written instruction.
· High attention to detail and accuracy.
· Work well with minimal supervision, self-motivated, and as a team member.
· Knowledge of current office practices, procedures and equipment operation.
· Ability to develop and maintain office systems.
· Knowledge of computer applications including Microsoft Word, Excel, Outlook and good keyboard skills,
   including mail merge skills.
· Physical strength, stamina and coordination to carry out duties of the position

Duties:
· Answer telephones, receive and direct information enquiries to appropriate staff members.
· Maintain office records such as mail, files, reports
· Maintain inventory of office supplies
· Complete word processing functions for staff as required.
· Make bank deposits maintain and balance petty cash fund and work with the accountant performing
   basic bookkeeping functions.
· Register participants in workshops. Issue receipts, certificates. Prepare participant packages.
· Operate and maintain general office equipment.
· Support staff in organizing meetings, preparing meeting materials, distributing agendas, etc.

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