ACT - Autism Community Training
Receptionist/Administrative Assistant - Job Description
Overall Purpose of the Position
The receptionist/administrative assistant provides administrative
and bookkeeping support for ACT Autism Community Training Society,
interfaces with the public via phone, email, or in person and is
responsible for the workshop registration process. The receptionist/administrative
assistant reports to the Executive Director.
The receptionist/administrative assistant must have
a criminal record check.
Hours per week: 35 hours, Monday to Friday
8:30 AM to 5:00 PM
Education and Training
· Completion of Grade 12 supplemented by courses/ advanced
skills in Microsoft Word. Skills in Excel
· Minimum of 2 years experience and training in an office
· Minimum of 1 year experience in basic bookkeeping tasks.
· Experience working in a not-for-profit environment an asset.
· Experience in conference/workshop registration an asset.
· Experience in Raisers Edge an asset.
Skills, Knowledge, Abilities Required
· Excellent organizational skills, ability to multi-task,
meet deadlines, perform repetitive tasks, and
accurately handle a heavy volume of public enquiries
via telephone, email and fax.
· Excellent command of the English language. Command of a
second language an asset.
· Excellent written and verbal skills.
· Ability to understand and effectively carry out oral and
· High attention to detail and accuracy.
· Work well with minimal supervision, self-motivated, and
as a team member.
· Knowledge of current office practices, procedures and equipment
· Ability to develop and maintain office systems.
· Knowledge of computer applications including Microsoft
Word, Excel, Outlook and good keyboard skills,
including mail merge skills.
· Physical strength, stamina and coordination to carry out
duties of the position
· Answer telephones, receive and direct information enquiries
to appropriate staff members.
· Maintain office records such as mail, files, reports
· Maintain inventory of office supplies
· Complete word processing functions for staff as required.
· Make bank deposits maintain and balance petty cash fund
and work with the accountant performing
basic bookkeeping functions.
· Register participants in workshops. Issue receipts, certificates.
Prepare participant packages.
· Operate and maintain general office equipment.
· Support staff in organizing meetings, preparing meeting
materials, distributing agendas, etc.